Project management is critical for any project because the project management process is the core cog that connects all other activities and processes together. The entire process of project management can be divided into 5 steps.
Let’s explore them one by one.
Step 1: Initiation
This is the inception phase of any project. In this step, activities that lead to the start of a project occur. The project initiation phase typically ends with a requirement sign-off.
Step 2: Planning
This is an important step in the project management process. During this phase, the project management team has to come up with a plan that addresses requirements such as scope, budget, timelines, etc. Post the plan, the project schedule is designed for keeping track of progress.
Step 3: Execution
This is where stakeholders work on different aspects to reach the objectives discussed in the planning phase. Each member of the team is assigned individual activities with a deadline and the schedule is used to keep track of project progress.
Step 4: Validation and Control
The project activities must be thoroughly controlled and validated. Controlling is an activity that is done primarily by adhering to initial protocols such as the project plan, communication plan, and quality assurance test plan. Validity is a supporting activity that begins from the first day of project execution. Every activity and delivery have its own validation criteria for determining its successful completion.
Step 5: Evaluation and closeout
During the evaluation phase, the team reviews all activities and identifies mistakes made. Necessary steps to avoid them in future projects are taken. After every milestone is achieved and the client approves the final output, it’s time to hand over the project. The client pays for the project and the closeout happens.
The project management process is a responsible process. It connects all teams together and brings harmony to the project. Therefore, it should be handled by competent individuals who are familiar with the nuances of project management.